Policy Statement

The Company is committed to ensuring the health, safety, and welfare of tutors, students, and other stakeholders involved in the provision of tuition services. This policy is aligned with the Health and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations 1999, and best practices within the tuition sector.

Scope

This policy applies to all tuition activities, whether conducted:

1. At a student’s home.

2. Online through virtual platforms.

Responsibilities

The Company

● Conduct risk assessments for all tuition settings to identify and mitigate health and safety risks.

● Provide necessary health and safety training to tutors and staff.

● Ensure that all tutors and clients are aware of health and safety procedures, including emergency protocols.

Tutors

● Follow the Company’s health and safety guidelines at all times.

● Ensure that any identified risks at a tuition location are promptly communicated to the Company.

● Report any health and safety incidents or near misses to the Company as soon as possible.

Clients (Parents/Guardians/Students)

● Provide accurate and up-to-date information on any medical conditions, allergies, or medication requirements that may affect tuition sessions.

● Ensure a safe and appropriate environment for tuition where sessions occur at home.

Health and Safety Measures

1. General Safety Across All Settings

● Maintain an emergency contact list for all tutors and students.

● Ensure that all participants are aware of fire safety and evacuation procedures (where applicable).

● First aid kits must be available on the premises or carried by tutors when visiting students' homes.

● Tutors and students should ensure that personal belongings do not obstruct pathways or create tripping hazards.

2. In-Person Tuition at a Student’s Home

● Tutors must assess the home environment upon arrival for hazards such as pets, slippery surfaces, or poor lighting and address issues immediately.

● Parents or guardians must provide clear information about the student’s allergies, medical conditions, and medication needs before sessions begin.

● A responsible adult should be present in the home for sessions involving minors.

3. Online Tuition

● Tutors must ensure that the online platform used is secure and reliable.

● Tutors and students should avoid distractions during sessions to maintain focus and reduce the risk of accidents in their immediate environment.

● In the case of technical issues, both tutors and students must have access to alternative communication methods (e.g., phone numbers).

Prevention of Injury or Harm

● Gather medical and allergy information for all students during the onboarding process.

● Tutors must inform the Company and clients of any physical or environmental risks observed in any tuition setting.

● Take proactive measures to prevent foreseeable injuries, such as managing cords, heavy objects, and other hazards.

Injury or Medical Emergency Procedure

1. Immediate Action

● Administer basic first aid, if qualified, and call emergency services (999) for life-threatening injuries or conditions.

● Ensure the area is safe to prevent further injury.

2. Notification

● Contact the student’s emergency contact (parent/guardian for children) immediately.

● Inform the Company of the incident as soon as possible.

3. Recording the Incident

● Complete an incident report detailing the time, location, nature of the incident, actions taken, and individuals involved.

● Submit the report to the Company for review and record-keeping.

4. Follow-Up

● Review the incident to identify lessons learned and any necessary changes to health and safety measures.

● Provide support to affected individuals, including access to medical follow-ups if required.

Monitoring and Review

The Company will review this policy annually or sooner if there are significant changes to legislation, operations, or after a serious incident.

For questions or concerns about this policy, please contact the Company at [insert contact details].

Signed:

Caitlin Bainbridge – Founder & Owner of CBC Education

09/09/2025